10. Public Holiday Settings (Ireland)

If you have an Irish account with Bizimply, you may want to set up Rules to automatically assign Public Holiday entitlements to your employees.  These entitlements can be tracked for payroll and labour costs.

To do this, you need to log into your account as an Admin. 

In the drop-down menu in the top right-hand corner, you’re going to go into Settings, and then on the left-hand side, you’re going to open Payroll Settings, and then go into Employee Pay Rules.

This is also where you can set up Overtime Rules if you need them.

Click the “Add New Pay Rule” button. You can now create your Public Holiday Rule from scratch.

In the top space you should enter in the name of the rule so you can recognise it, in case you need to change it at any time.

Next, enter in the Payroll ID, so it matches what Public Holiday Hours should be called in your Payroll Software.  This can be a word, or a number, or both. 

Then select Public Holiday from the dropdown, and in the space provided, write a short description of your rule.

The next step is where you choose how you will cost your public holiday hours for when an employee works on the day itself. There is a dropdown menu with different options. Choose the option which aligns with what you do in your business. 

For some of these options available, you will need to take extra steps afterwards.  For example, if you choose a Multiplier, you will need to enter in what the multiplier is.  If you choose a rate, you will need to update the rate on every employee profile. 

There is a short description of what each rule means in the grey box underneath, once it has been selected from the dropdown menu. 

Once you’re happy with your choice, you need to decide if this will apply to all employees automatically, or just those that meet the 40 hour threshold. Choose yes or no from the options.

There is also then the option to calculate the entitlement owed for employees who do not work the public holiday.  If you select ‘Yes’, you will need to choose the rule you wish to apply for how to manage that calculation. 

These are also offered in a dropdown list, with a description of each in the grey box.

Last, you need to decide if this is the default rule for all employees.  You can change the rule in individual profiles under the Pay Records, but it will be applied to all employees going forward if you tick this box.